Senior Manager Administration
- Experience: 10-15 Years
- Location: Chennai
- Industry: IT
Description
Senior Manager Administration
10 - 15 Years Chennai
Job Purpose:
The Senior Manager - Administration will be responsible for planning and coordinating administrative procedures / systems and monitor inventory of office supplies and the purchasing of new materials with attention to budgetary constraints. S/he oversees facilities services, housekeeping, travel and transportation; maintenance activities (electrical, plumbing, mechanical) etc. and ensure smooth and adequate flow of information within the company to facilitate other business operations.
Job Description:
Responsible for administration / facility management functions of the company like travel, transport, Visa processing, security, CCTV, accommodation / guesthouse maintenance, housekeeping etc
Responsible for managing various vendors related to office and office supplies / maintenance and their agreements / contracts and ensure process compliance for all admin operations
Define the budgets, for the day to day operations of the Administration & Facilities function and track and monitor budget vs. spend and ensure effective utilization of the budgets
Responsible for managing all STPI / statutory compliances and also handle all admin related audit requirements ensuring minimal NCs
Define the Service Level Agreements for each service under the Administration & Facilities function, in line with the stakeholders/business expectations
Lead the day-to-day office services such as Infrastructure Management, transportation, logistics and security, to ensure the services are delivered in line with the agreed SLAs
Responsible for managing employee travel, accommodation and regular transportation ensuring optimum utilization of all company vehicles, maintenance and auditing of vehicle fuel records, utilization records etc
Ensure maintenance of infrastructure including electronics and electrical equipment, safety control systems, physical Infrastructure of the company through defined processes, compliances in line with regulations, agreements and service levels
Collaborate with and support business in planning and execution of events, including infrastructure, refreshments, travel, security etc
Keep abreast of the local environment impacting the functioning of the organization and safety of our people through industry network
Proactive and timely communication of the relevant information to the Senior Leadership team and preparation to address and negate the possible impact
Mitigate risk and exposure through detailed data driven analysis and consideration of impacts and planning, including change management, transition strategies
Ensure timely preparation of MIS, Reports & Dashboards to concerned stakeholders and other authorities as required
Profile Description:
Graduate / Postgraduate with at least 10 years of relevant work experience, preferably in BPO / KPO / ITeS / IT organizations with experience in handling multi-shift operations across multiple offices / locations in India
Hands-on knowledge and experience working with government/statutory bodies on various administrative matters
Should have experience in at least 2-3 new project implementations, as part of facility expansion plans
Experience on commercial matters like identifying and developing vendor/supplier base for cost effective purchases, procurement of quality materials
Confident personality, commitment to high-quality output and service with strong organizational skills, people management ability to multi-task, handle challenging situations with a flexible, logical and proactive approach
Design guidelines, provide advice, guidance and on the job coaching to colleagues on process and corporate to consistently manage the performance of direct reports
Mapping business requirements and coordinating in the smooth functioning of processes in line with the pre-set norms; spearheading process operations and knowledge transfer initiatives
Should be a self-starter, team player and at the same time be proactive and assertive and display great leadership traits to support colleagues and acumen to adapt to new work environments
Excellent written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management
Contact Details
Recruiter Name:Swaminathan
Contact Company:Williams Lea India Private Limited
Telephone: 91-44-33513765
Email :swaminathan.l@wlt.com
Address :Module 0308, Third Floor, Tidel Park, Taramani,,