Assistant Manager Human Resources

Company NameTaj Hotels Palaces Resorts Safaris  Company LocationChennai, Tamil Nadu, India

Job description

Job Purpose

To assist the Head of HR to handle HR operations within the corporate guidelines, legal requirements and financial budget limits with the objective of achieving high level of associate engagement in a performance driven culture.

Job Description

• Assist in implementing the strategy so made, monitor adherence to plans and budgets, and take steps for improvement. Provide inputs to the HR Manager on improvements of unit related policies. Successfully implement of any policy rolled out from the corporate at the unit level without any deviation on the defined standards.
• Assist in assessing the overall workforce requirement and forecast the attrition level and business performance for the year. Make the manpower budget for the year.
• Identify and evaluate sources of recruitment - websites/consultants/ campus/ internal mobility. Post internal job opportunities on the portal and coordinate applications and interviews, empanel consultants and schedule interviews based on profiles received, conduct campus interview procedures and screen candidates for further interviews. Make offers & negotiate salary based on guidelines. Conduct reference checks and organize pre-employment formalities, induction and orientation.
• Conduct salary fitment within the laid down guidelines at the time of recruiting. Update the payroll database with respect to information on new joiners, separations, salary revisions, promotions and increments and contract renewal on a monthly basis. Periodically review manpower budget and payroll cost. Maintain accurate reports.
• Implement and monitor Reward & Recognition activities. Identify high performers in consultation with line managers and develop ways of recognizing them after approval of the HR Manager. Send communication mailers at regular intervals. Motivate associates to participate.
• Coordinate with HODs to implement employee engagement initiatives. Address and resolve employee grievances.
• Form a CSR committee in the hotel along with the Manager HR, identify the potential activity which can be rolled out in the financial year, send the proposal to the corporate, and start to implement the identified initiatives.
• Allocate job responsibilities to subordinates and monitor attendance records. Check if leaves in the system correspond to the leave card. Generate attendance report and send to HODs for counter checking. Review the employee musters on a monthly basis.
• Supervise exit interviews for all employees who resign. Counsel and attempt to retain. Record the feedback and ensure smooth exit by giving directions for completing settlement and relieving formalities. Identify reasons for employee turnover. Draw up plans for retention.
• Identify alternate manpower suppliers on an ongoing basis. Participate in the negotiation process and finalize the costs and terms and conditions. Coordinate with the contractors to ensure quality manpower is provided in the desired time frame. Conduct vendor surveys and review on a half yearly basis.
• Monitor and ensure all records are updated and prepare the team for all internal and external audits.
• In addition to the above mentioned duties and job functions, any other assignment given by the management within the scope of job.
• Adherence to the Tata code of conduct, safety policies and values of the organization as defined.

Major Areas of Responsibility

• Monitoring and ensuring activities like recruitment, full & final settlement, salary cycle, leave calculation, etc. takes place accurately and within as per given standards.
• Assessing the overall workforce requirement and forecast the attrition level; cushion the unit by making talent resourcing plans accordingly.
• Monitoring all the exits & separations; strive for retaining the employees and study the reason of existing attrition.
• Regularly review all legal compliances and renew licenses as and when required.

Qualifications and Experience

• Master in Human Resources
• Luxury Hotel experience preferable
• Min 2-3 years of experience as an HR Executive